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The Astrologer's Newsletter - July/August 2008

ASTROLOGICAL ASSOCIATION OF GREAT BRITAIN

Annual General Meeting

Saturday 20 September 2008, 13:30 pm

Staverton Park, Staverton, Daventry Northamptonshire NN11 6JT, UK

AGENDA

1) Apologies

2) Approval of previous AGM minutes

3) President's report

4) Chair's report

5) Treasurer's report

6) Approval of accounts

7) AA Constitution and M&As – Amended Wording

7a) CONSTITUTION

 

FROM:

32. FINANCE AND SUBSCRIPTION The Treasurer, as representative of the Council, shall receive all dues, donations and legacies and shall keep accurate accounts and transact all the financial business of the Association. The Treasurer shall also arrange, in consultation with the Council, for the proper auditing of the accounts and shall incorporate the auditor's report in his statement at the AGM showing all moneys received and expended during the twelve months ended on the previous 31st March. The treasurer has the power to open any necessary bank or building society accounts and to sign cheques for the Association. All cheques drawn on the Association's accounts above the value of £2,000 must be signed by at least two trustees of whom one shall be the Treasurer. The funds belonging to the Association shall be applied only in furthering the objects.

 

TO:

32. FINANCE AND SUBSCRIPTION The Treasurer, as representative of the Council, shall receive all dues, donations and legacies and shall keep accurate accounts and transact all the financial business of the Association. The Treasurer shall also arrange, in consultation with the Council, for the proper auditing of the accounts and shall incorporate the auditor's report in his statement at the AGM showing all moneys received and expended during the twelve months ended on the previous 31st March. The Treasurer has the power to open any necessary bank or building society accounts and to make payments for the Association. All payments from the Association's accounts above the value of £5,000 must be approved by the Chair and ratified at the following meeting. The funds belonging to the Association shall be applied only in furthering the objects.

 

7b) M&AS

FROM:

30. Any bank account in which any part of the assets of the Company is deposited shall be operated by the Council Members and shall indicate the name of the Company. The Treasurer has the power to open any necessary bank or building society accounts and to sign cheques for the Company. All payments above £5,000 shall be approved by Council and all cheques and orders for the payment of money above this amount must be signed by at least two Council Members of whom one shall be the Treasurer, or if the Treasurer shall not be available then by three Council Members. The funds belonging to the Company shall be applied only in furthering the Objects. 

TO:

30. Any bank account in which any part of the assets of the Company is deposited shall be operated by the Council Members and shall indicate the name of the Company. The Treasurer has the power to open any necessary bank or building society accounts and to make payments for the Company. All payments above £5,000 shall be approved by the Chair and reported at the following meeting.  The funds belonging to the Company shall be applied only in furthering the Objects.

 

8a) CONSTITUTION 

FROM:

20. The President and the Chair (or in their place the Vice-Chair) shall be ex-officio members of every Committee. 

TO:

20. The President and Chair shall be members of every sub-committee and shall receive copies of all correspondence, including electronic.

8b) M&AS 

FROM:

(12) The President and the Chair (or in their place the Vice-President, or Vice-Chair) shall be ex-officio Members of every Committee. 

TO:

(12) The President and Chair shall be members of every sub-committee and shall receive copies of all correspondence, including electronic.

9) CONSTITUTION 

FROM:

44. INTERPRETATION OF RULESThe Council shall be the sole authority for the interpretation of these Rules, and the decision of the Council upon any question or interpretation on or upon any matter affecting the Association and not provided for by these Rules shall be final and binding upon members. Except for resolutions dealing with the alteration or amendment of the Constitution and Rules no resolution or motion can be put to any General Meeting that conflicts with these Rules. 

TO:

44. INTERPRETATION OF RULESIf there is any ambiguity in any governing document of the Association, the National Council for Voluntary Organisations Guidelines shall be consulted, always subject to the final arbiter of the interpretation of these Rules being the statutes, regulations and practices of English and Welsh law.

10a) CONSTITUTION

FROM:

36 (K) power to pay all outgoings and expenses properly incurred by any person in furtherance of the objects hereof, including the payment of salaries and other remuneration to employees and any other person who provides goods and/or services to the Association, save that there is no power to pay fees (other than reasonable out of pocket expenses) to trustees of the Association;

TO:

36 (K) power to pay all outgoings and expenses properly incurred by any person in furtherance of the objects hereof, including the payment of salaries and other remuneration to employees and any other person who provides goods and/or services to the Association, save that there is no power to pay fees (other than reasonable out of pocket expenses) to trustees of the Association unless written approval from the Charity Commissioners is received.

10b) M&AS

FROM:

24. Except to the extent permitted by clause 5 of the memorandum, no Council Member shall take or hold any interest in property belonging to the Company or receive remuneration or be interested otherwise than as a Council Member in any other contract to which the Company is a party.

TO:

24. Except to the extent permitted by clause 5 of the memorandum, no Council Member shall take or hold any interest in property belonging to the Company or receive remuneration or be interested otherwise than as a Council Member in any other contract to which the Company is a party unless written approval from the Charity Commissioners is received.

11) CONSTITUTION

FROM:

24 All Motions and Nominations duly proposed and seconded by Members, must be received in writing by the Chair not less than forty-five days before the AGM.  Motions must be signed by two other Members. Nominations must be accompanied by written consent of the nominee.  Electronic email verified by the Chair and Secretary will be accepted.

TO:

24 All Motions and Nominations duly proposed and seconded by Members, must be received in writing by the Chair, by a date specified by the Chair, not less than forty-five days before the AGM.  Nominations and Motions must be signed by three other Members. Nominations must be accompanied by written consent of the nominee.  Prospective members shall submit an outline of their experience and confirm that they will work within the council guidelines. Electronic mail verified by the Chair and Secretary will be accepted.

12) Nominations for AA Council

Position Name Proposed Seconded
PresidentRoy GillettMelanie ReinhartNick Campion
ChairWendy StaceySue TompkinsMaureen Ravenhall
Council Member Frances ClynesAnna May HarkinHelen O'Broin
Council Member Glenda ColeGloria PhillipsHeather Cheek
Council MemberJohn DawsonChris OgilvieKathy George
Council Member Chris MitchellChrissy PhilpAmanda Doughty